Keep Best Sellers Available.
Reduce Excess Stock.
See where stock is running short, sitting unsold or overstated online. AI OS connects inventory, demand and channel availability so you can protect sales and put working capital to better use.
Where Should We Focus?
Low Stock Needs a Demand Check
Prioritize products whose demand will exhaust available stock before replenishment can arrive. A low balance alone does not establish urgency.
Stock Reordering · stock classifications shown separately
Older Stock Is Holding Capital
Find the products and locations behind older balances. Review recent demand before committing more purchasing funds to the same stock.
Inventory Aging · $31M with no assigned age is excluded
Check the Movements Behind Availability
Confirm whether pending movements explain the difference before changing published availability or making a physical-stock correction.
Inventory Reconciliation
A Full Warehouse Should Not Mean Missed Sales
Total inventory value cannot tell you whether the right products are available. The mix, location and accuracy of your stock determine what you can sell next.
The Wrong Stock on Hand
The warehouse has plenty of inventory, but not the size or variant the customer wants. Money remains in other products while the sale goes elsewhere.
Money Tied Up in Older Stock
Older products keep occupying space without a clear selling plan. Meanwhile, the products customers want need replenishment and more working capital.
Stock Promised but Unavailable
A storefront shows units that have been reserved, damaged or adjusted at the warehouse. The difference becomes a customer problem when an accepted order cannot be filled.
Balances That Do Not Reconcile
Opening stock and recorded movements do not explain the closing balance. Finance and operations need to resolve the difference before trusting the next stock decision.
The Questions Your Inventory Review Should Answer
Get clear answers on availability, excess and stock accuracy so you can decide what to replenish and what to sell down.
Which best sellers are at risk of running short?
Which warehouses hold stock that could meet demand elsewhere?
How much money is tied up in inventory over a year old?
What is available after existing orders and reserves?
Are our channels offering stock we cannot supply?
Which movements explain the change in our stock balance?
Introducing Inventory Management Within AI OS
AI That Brings Your Next Stock Decision Into Focus
Spot the signal. Explore the evidence. Ask the next question.
Explore each capability
Start With Stock at Risk
AI OS highlights products below stock thresholds alongside demand and coverage. See which low balances warrant attention before a shortage affects the next sale.
Prioritize products whose remaining coverage is shorter than the time needed to replenish them.
Review queue
Find Where Inventory Value Is Sitting
AI OS identifies older balances by product, age and warehouse. Locate the stock behind the total before choosing where to focus a stock-reduction review.
Over 360 days · at cost
Break this balance down by product and warehouse, then compare recent demand to distinguish stock with a selling opportunity from stock requiring a different plan.
Ask What Is Behind the Stock Position
Ask why online availability differs from warehouse stock, then follow up on reserves, Returns or pending adjustments. AI OS answers in the context of the inventory report so you can trace the difference before changing a stock record.
Make Informed Inventory Decisions
Replenish the products customers want, reduce unnecessary holdings and keep channel availability aligned with what you can supply.
Available Stock
See what is on hand, already committed and available to sell by product and warehouse. Use that position to decide which location can support the next customer order.
- Separate available units from assigned or reserved stock.
- Locate the specific products and variants required.
- Account for inbound and outbound quantities in the stock review.
Ability to fulfill demand. Make customer commitments against usable stock, without counting inventory already promised elsewhere.
STOCK AVAILABLE TO SELL
Current Inventory · Active Products · Rounded Quantities
Reorder Priorities
Use demand, coverage and lead time to prioritize products below stock thresholds. Distinguish an urgent replenishment need from a low balance on a product that rarely sells.
- Protect fast-selling variants with limited coverage.
- Compare sell-through across product categories.
- Resolve missing planning inputs before accepting a reorder result.
Sales continuity. Direct limited replenishment funds toward the availability gaps that put ongoing sales most at risk.
DEMAND BEHIND REORDER PRIORITIES
Stock Reordering · Selected Categories
Aging Stock
Find the products and locations holding the largest older balances. Decide where a transfer, selling plan or smaller future purchase could put that stock to better use.
- Review quantities and cost value together.
- Separate older stock still selling from products with little demand.
- Investigate inventory without reliable age information.
Working capital. Limit further investment in categories already holding older stock and assess how much capital can realistically be released.
INVENTORY AGE AT COST
Inventory Aging · Excludes $31M With No Assigned Age
Stock Reconciliation
Account for the change between opening and closing inventory. Trace receipts, sales, Returns, transfers and adjustments so finance and operations can work from a stock balance they understand.
- Identify movements behind unexplained differences.
- Follow pending adjustments and internal bin transfers.
- Resolve record issues before making a physical-stock correction.
Confidence in inventory value. Keep purchasing and financial decisions grounded in a stock position that operations and finance can reconcile.
STOCK DIFFERENCES TO RESOLVE
Inventory Accuracy · Current Reconciliation View
Channel Availability
Control how much shared inventory is offered across sales channels. Use reserves and channel buffers to support your allocation policy and reduce the risk of accepting orders you cannot supply.
- Set fixed or percentage buffers against the agreed stock source.
- Compare published quantities with available inventory.
- Review updates through the configured synchronization controls.
Customer commitments. Reduce cancellations caused by multiple channels accepting orders against the same limited stock.
CHANNEL STOCK PROTECTION
| Variant | Available | Publish After Buffers |
|---|---|---|
| Ozzy White, Size 9 | 308 | 270 |
| Vala Ivory, Size 9 | 56 | 50 |
| Mara Bronze, Size 8 | 8 | 5 |
Cutback Tool · Selected Shopify Variants
Set Up, Connected and Maintained for You
We connect warehouse, ERP and channel records so your teams can use consistent stock figures. We configure availability and reconciliation rules and maintain the model as products, locations and channels change. A traditional ERP is not required.
Systems and Stock Review
- Review warehouse and stock records alongside Shopify, QuickBooks, Xero and any ERP in use.
- Map product variants, locations and stock movements.
- Identify gaps in inventory history and age data.
Definitions and Controls
- Agree how on-hand, assigned, reserved and available stock are calculated.
- Confirm reorder inputs, aging measures and valuation rules.
- Define which records take precedence when systems disagree.
Validation and Rollout
- Reconcile key quantities and balances with your team.
- Configure access, channel buffers and update permissions.
- Prepare the views used by inventory, operations and leadership.
Ongoing Support
- Maintain connections and product mappings.
- Investigate data issues affecting the agreed reports.
- Update rules as warehouses, channels and operating needs change.
Frequently Asked Questions
Answers on stock availability, aging, reconciliation and the controls behind reliable inventory decisions.
What is the difference between on-hand and available stock?
On-hand stock is the recorded quantity held. Available stock accounts for commitments, reserves and other agreed exclusions. That distinction prevents stock already promised elsewhere from being treated as ready for a new sale.
Does being below safety stock mean an item must be reordered immediately?
Not on its own. Review demand, remaining coverage, inbound supply and lead time. A fast-selling variant with little coverage can need attention sooner than a low-stock item with almost no demand.
Does the value of aging stock equal the cash we could recover?
No. The aging view uses the agreed inventory valuation, such as cost. The amount recoverable through a sale depends on price, demand and selling costs. Review quantities and recent sales alongside the older balance.
Which inventory measures can leadership track?
The module covers on-hand and available stock, reorder status, sell-through, aging, stock accuracy and opening-to-closing movements. Product and location detail helps the team investigate a change in the overall figures.
Can we track inventory held by consignment partners?
The consignment view brings together partner stock, sales, Returns and invoice status. We confirm the available partner records and reporting requirements during setup.
Can we account for changes in inventory between two dates?
The opening-to-closing inventory view brings stock balances and movements into the same review. Trace receipts, sales, Returns, transfers and adjustments to investigate the unexplained difference before treating it as a physical loss.
What does AI flag in the inventory review?
AI OS highlights stock below agreed thresholds and other inventory conditions needing attention. Demand and coverage help distinguish urgent shortages from low balances that can wait.
Can AI show what is behind an aging inventory balance?
It identifies the products, age groups and warehouses holding the value. Review recent demand alongside that concentration before choosing a transfer, selling plan or smaller future purchase.
Can I ask why warehouse and online stock do not agree?
Yes. Ask within the inventory report, then follow up on reservations, Returns, movements or pending adjustments. The answer helps you trace the records behind the difference.
How do we verify a stock discrepancy flagged by AI?
Check the product, location, transaction dates and pending movements. Timing or mapping issues can explain a difference, so validate the records before treating it as a physical loss.
Does AI automatically change stock or reorder products?
AI analysis supports your review. Stock corrections and channel updates follow the configured permissions and synchronization rules; buying decisions follow your purchase approval process.
Do we need to replace our ERP or warehouse system?
No. AI OS connects the agreed records from your existing systems. Your operational systems continue to manage stock transactions, while AI OS provides the shared view and configured reconciliation controls.
How do you make quantities comparable across systems?
We map product variants and locations, agree stock definitions and check how each system handles reservations and adjustments. We validate the resulting quantities against source records before handover.
Can the stock rules reflect how our business operates?
Yes. We agree the source records, safety buffers, channel cutbacks, synchronization direction and update permissions with your team. Replenishment inputs and aging definitions are also aligned to the agreed operating process.
Who maintains the connections and stock rules?
Our team maintains the agreed connections, mappings and calculations. Your team confirms changes to operating policies and owns the decisions about replenishment, transfers and selling down stock.
How long does setup take?
Plan for roughly a month, depending on the number of systems, product mappings and available history. We agree the first reporting scope after reviewing the records, then maintain the connections and stock definitions as the business changes.
Make Room for the Stock That Sells
Use a connected view of demand, availability and aging to protect the next sale and make better use of the inventory you already own.
Prefer email? business@rudderanalytics.com
